How to Create an Effective Travel Itinerary for Corporate Travellers

Get to know your traveller

When planning a business trip, you want to make sure the travel arrangements align with the employee’s preferences.


Prioritising the most important parts of the trip will make it easier to organise everything else around it.

Go the ‘extra’ mile

Outside of the key purpose of the trip, the employee may have some extra things they want to achieve while away.

Good planning never rarely fails

Planning in advance ensures all meetings, check-in times, and flights are arranged accordingly, and it leaves room for last-minute changes.

Create an Itinerary

A summary of the trip details is essential. There are many moving parts when it comes to organising a business trip.

The must-haves for a travel itinerary

  1. Travel and transport details should include a breakdown of each leg of the trip
  2. Arrival and departure times at the airport and allowing for travel time
  3. Flight and seat numbers to enable quick access upon arrival
  4. Hotel address and reservation number for taxi drivers and reception staff
  5. Check-in and check-out times that include late early check-in, and late check-out details
  6. Car rental and parking details if the traveller will be self-driving on the trip
  7. Meeting/conference times and venue addresses for easy input into google maps or to give to drivers
  8. Tickets for conferences or events
  9. Maps that outline where venues are and where meetings will take place
  10. Nearby amenities such as restaurants, coffee shops, and places of interest
  11. Day-to-day schedule details that outline business commitments and downtime
  12. Weather details and what to pack
  13. What to wear if there is little time to change between events or meetings
  14. Relevant contact information for business contacts

Don’t worry be happy

Travel apps don’t just make life easier, but they also make travel stress-free. Apps such as Google maps and time buddy can show you where you are and the local time to avoid missing a meeting.

Don’t forget to put everything in one place

Having everything in one place makes it easier if you are the trip organiser and saves on frustration for the traveller if everything is easy to locate.

Take travel management software for a test-drive

Locomote takes the pain out of booking corporate travel by streamlining the entire process. From flight bookings to hotel reservations, everything is managed on one simple and reliable platform.



Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store