The Checklist to Improve Your Corporate Travel Management

1. Create Your Corporate Travel Schedule

Get More Time

Helps Manage Your Spending

Better Travel Experience

  • Pleasant
  • Comfortable
  • Easier
  • Faster
  • Safer

2. Implement a Flexible Itinerary

  • Natural Disasters
  • Delays
  • Cancellations
  • Lost luggage
  • Loss of communication
  • Crimes
  • & More

3. Create a Budgeting System

  • Consider the Past Travels: Examining previous travel expenses is the first step in creating a travel budget. Once you know how much travel has cost your company in the past, you can better anticipate how much it will cost in the coming year.
  • Calculate Indirect Costs of Corporate Travel: These include the time researching travel options, negotiating and booking rates and fares, making changes to reservations, cancelling bookings, and reimbursements. You can save time by avoiding unproductive activities and focusing on more vital tasks.
  • Collect Costs Data From Approved Corporate Travels: This includes looking at the data over time to see how much value each corporate travel adds to the company. Corporate travellers must fill out an itemized spending report. Details matter, and paying attention to them will aid you in developing an effective budgeting system.
  • Monitor Potential changes: Travel expenditures can be unpredictable, especially in areas recognized for business or pleasure tourism. This means that the price of a hotel room or a plane ticket might change dramatically depending on demand. You can create a budgeting system effectively if you know prices are going to change.

Checklist:

  1. Create Your Corporate Travel Schedule: Creating a corporate travel schedule benefits everyone involved in the travel program by saving time, controlling costs, and improving the travel experience for travellers. With a travel schedule, everyone can plan ahead and will know exactly what to do to achieve their objectives.
  2. Implement a Flexible Itinerary: Travel and flexibility go hand in hand. When there are things we can’t control or prevent while travelling, a flexible itinerary allows travellers to comfortably adapt to the situation and improvise the itinerary to meet their corporate travel goals.

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